2009 Lakefair Grand Parade Entry Application

Welcome All Parade Applicants!                

As your Parade Committee Chairs, we are honored you are taking the time to complete this on-line application to become a part of the 2009 Capital Lakefair Grand Parade.  Our theme this year is "Teddy Bears' Delight".

In completing this application, here are a few items of particular importance: 

FIRST, please fill out the application forms COMPLETELY.  If you have ANY questions, please call the Capital Lakefair office. 

SECOND, please note that insurance and release requirements are MANDATORY.  Copies of insurance certificates or other proof of insurance and your signed release must be received by the Capital Lakefair office by June 30, 2009.  NO ACTION WILL BE TAKEN ON YOUR PARADE ENTRY APPLICATION UNTIL ALL REQUIREMENTS ARE MET AND FEE PAID (IF APPLICABLE).

THIRD, please submit your 100 word or less unit entry description with this affidavit.  This dialog MUST accompany your application.  It is used for television and parade route announcer script books which must be completed well in advance of the parade.  Capital Lakefair reserves the right to edit and modify all dialog to meet production requirements.

FOURTH, Submittal of this application DOES NOT automatically guarantee entry in the Capital Lakefair Grand Parade.  You will recieve notification by no later than July 8, 2009 of your acceptance or non-acceptance into the parade.  If your entry is accepted, you will be sent by e-mail, Final Instructions and Maps.  It is imperative that you provide an accurate and active email address where requested in the application below.  If we do not have this email address NO FURTHER ATTEMPT will be made to contact you

We encourage EARLY applications.  Capital Lakefair reserves the right to prioritize entrants based on the date of receipt of their application if the number of applications exceeds parade capacity.  Capital Lakefair also reserves the right to select parade entrants based upon applications submitted without resort to extraneous information.  Prior parade participation does not guarantee automatic acceptance.  The decision of the Parade Committee in accepting or rejecting applications is final.

 

Entry Category:

Non-Commercial
Commercial  - A $125.00 Entry Fee is required for Commercial entries.  No action will be taken

                             on your application until fee is received.  This fee must be received No Later

                             than June 30, 2009.   Failure to submit fee will disqualify your application.  

                            If for any reason your application and your entry into the Lakefair Grand Parade

                            is not accepted this fee will be refunded in its entirety.

 

                            Send Commercial Entry Fee to:

                                                                                Capital Lakefair

                                                                                % Commercial Parade Entry Fee

                                                                                PO. Box 2569

                                                                                Olympia, WA 98507

Organization/Group Name

Name

Organization Information

Street Address
Address (cont.)
City
State/Province
Zip/Postal Code
Country

Organization Contact Information

          It is recommended that this information is for the individual who will be your entry coordinator on parade day.

Name
Work Phone
Home Phone
FAX
E-mail
Repeat E-mail

NOTE:  Notification of acceptance into parade and all "FINAL PARADE INSTRUCTIONS"

             will be emailed to the Email Address you provided above.  PLEASE insure you provide

             a current and accurate email address for your parade entry coordinator.

  

                     IF THIS EMAIL ADDRESS IS NOT FOR THE INDIVIDUAL WHO WILL BE

 IN CHARGE OR RESPONSIBLE FOR YOUR ENTRY ON PARADE DAY, 

 PLEASE ENSURE THAT ALL FINAL INSTRUCTIONS ARE PROVIDED TO

 THIS INDIVIDUAL.

Type of Entry

    NOTE:  Please select ONE of the choices below.  Your entry will be judged and all decisions

                 concerning your entry will be made solely by the Type of Entry you select.

 

Float
Band
Drill / Dance / Cheer / Pep
Equestrian / Mounted Unit
Animals
Motorized
Other

            Describe Other  

             
Other Motorized

            Other Entry is MOTORIZED by  Vehicles  

 

Music/Sound

    Does your entry include amplified sound, music, singing, sound effects or loud noises?  Yes   No

Float/Vehicle Dimensions

    Please indicate the amount of space your entry will take on the parade route.

    Please round length and width to the next highest foot.

 

    Float/Vehicle Length   Feet     Float/Vehicle Width   Feet

Float Set-Up

    Please enter the total amount of space (to the next highest foot) your entry will require for set-up

    including a trailer if necessary.

 

    Float Length   Feet

Band, Drill, Dance, Cheer or Pep Marching Units

    Please enter the number of individuals included in your entry.  (Please include support or other

     individuals if they will be with your entry on the parade route.)

 

    Number of individuals in entry    

    If you require that your entry accompanies another separate parade entry ( such as a drill team or

    cheer/pep squad accompanying a band).  Please enter the name of this unit below.  Also indicate

    the position of your entry in relationship to the position of the entry you wish to accompany.

 

    Unit your entry will accompany  

   

 

    Position in relationship to that unit     In Front Of Unit      Behind Unit

Support Vehicles

    NOTICE: It is EXTREMELY IMPORTANT to provide the total number of support vehicles required

                   for your entry (if any).  This will allow us to arrange for appropriate pre-parade positioning.

 

    Number of Support Vehicles    

            Bus       Car       Trucks       Other 

           Describe Other

                    

Mounted Entries

    Please enter the number of horses included in your entry and the number of horse trailers required to transport the horses.

 

    Number of horses in your entry    

    Number of horse trailers    

Parade Dialog

    Please provide (in 100 words or less) a brief description of your entry.  This information will be used

    by parade announcers along the route and will also be given to the TV media. 

 

    NOTE: This dialog MUST BE SUBMITTED WITH THIS APPLICATION.  If dialog is not received

    your entry can not be described along the parade route or on TV. PLEASE INSURE the dialog is incluced

    with this submittal.  DO NOT SEND AS A SEPARATE SUBMITTAL as it may not be associated with this

    submittal.  If you are not sure of your parade dialog, DO NOT SUBMIT THIS APPLICATION until you have

    your dialog completed.

 

ATTENTION:

Prior to clicking Submit Form button below please note the following:

 

1.  Please ensure that all pertinent information concerning your parade entry is entered and correct prior to submitting this application.  This includes your Parade Dialog.

 

2. Ensure email address is provided per instructions under heading "Organization Contact Information" above.  Failure to do so may cause your application to be rejected.

 

3.  If you have not received a receipt of your Parade Application after 7 work days of transmittal, please send an email to parade@lakefair.org  for confirmation.

 

éééé PLEASE DO NOT CALL THE LAKEFAIR OFFICE! éééé

 

4.  Provide Evidence of Insurance and Release of Liability Form as required.  Failure to do so will cause your parade entry application to be rejected and your entry into the parade denied.

 
                                                           
Capital Lakefair Grand Parade
Copyright © 2007 Capital Lakefair. All rights reserved.
Revised: 03/13/09